Agency software as a subscription: one system for your whole team.
Customer file
Example dataCafé Lindgrün
- FinanceRE-108 sent as e-invoiceLena16:20
- FlowWelcome email and kickoff meeting preparedFlow15:06
- TeamProject “New shop” created, files storedAnna15:05
- FinanceQuote AN-041 signed onlineMira14:40
- MeetFirst call, 3 tasks proposedTom10:30
- CRMReply from Jana: “Sounds good, send me the quote.”Mira09:12
What is Xellux for agencies?
Xellux is agency software as a subscription: CRM, quotes with online signature, e-invoicing, video calls, projects and automations in one system, built for agencies, studios and small teams. Every customer has one file where everyone sees what happened with them, whichever app it came from.
Instead of eleven vendors with eleven invoices and logins, your agency pays one subscription. The Team plan includes five people; you add each further one right when you invite them. The AI runs on your own key without markup, and anything it writes waits for an approval.
What an agency of five pays today in eleven subscriptions.
| Tool | Plan | Price per month |
|---|---|---|
| PipedrivePremium | Premiumper person, 5 people | €395.00 |
| CalendlyStandard | Standardper person, 5 people | €53.60 |
| ZoomWorkplace Pro | Workplace Proper person, 5 people | €79.95 |
| Fireflies.aiBusiness | Businessper person, 5 people | €129.50 |
| TrelloStandard | Standardper person, 5 people | €26.80 |
| NotionBusiness | Businessper person, 5 people | €117.50 |
| clockodoBasic | Basicper person, 5 people | €20.00 |
| BrevoStandard | Standardonce | €15.00 |
| Lexware OfficeL | Lonce | €21.90 |
| DocusignStandard | Standardonce | €39.00 |
| ZapierProfessional | Professionalonce | €26.79 |
| Eleven subscriptions, five people | €925.04 | |
| Xellux TeamFive people included, each further one €10 | €99 | |
Vendors' list prices on 14 Oct 2026, monthly billing, before tax, US dollars at the ECB reference rate of that day (€1 = $1.1195). Counted per person: CRM, scheduling, video, notes, projects, wiki and time tracking (clockodo Basic). Counted once: newsletter, invoicing, e-signature and automations.
Features are not identical. Trademarks belong to their owners. The Xellux apps are in beta.
From inquiry to paid invoice, as a team.
1. Inquiry and file
The email lands in the shared inbox. Contact and company are one file the whole team sees.
2. First call
The customer books through the booking page and joins the video room without a login. The transcript turns into tasks for the CRM.
3. Quote and signature
The quote goes out as a link, the customer signs in the browser. Acceptance creates the subscription and the first invoice.
4. Project and files
Projects, tasks and files sit in the Team area, with the same customer.
5. Invoice and dunning
Invoices go out as e-invoices. If a payment does not come, dunning prepares drafts that someone in the team approves.
What the Team plan adds.
Five people included
You add each further person when you invite them; the plan applies to the whole company.
Flow
Work that runs itself: runs built from what your apps report, for example on every won deal. Steps that write wait for an approval.
SEO
How Google and AI search see you and your customers, with measurements over time and what changes them.
Compliance
AI Act, NIS2 and contracts: your agency's duties in view, in one place.
CRM, Meet, Finance
For every person in the team, with a shared inbox, pipeline and customer files.
Projects, files, people
Projects and files for the whole team, plus the HR area.
AI for the team, with approval.
Your AI runs on your own key with Anthropic, OpenAI, Google or another provider. You pay the list price there, Xellux adds 0% and sells no credits.
The AI reads what it needs for an answer on its own, from all of your team's apps. Anything that writes or sends, it files as a proposal, and only a person in the team approves it. Your own Flow runs work the way you built them.
For agencies with German customers.
- Servers in Germany
- App and databases run at Hetzner in Germany; Cloudflare sits in front as a proxy.
- DPA on request
- Agreement under Art. 28 GDPR including sub-processors by email to [email protected].
- Password or passkey
- Sign in with a password or passkey, two-factor via authenticator app with recovery codes.
- Payments via Stripe
- Card data goes straight to Stripe and is not stored on Xellux servers.
A pilot for ten agencies.
In the pilot, the Team plan costs nothing for the first 3 months, for at most 10 agencies. After that the regular price of €99 a month net applies. In return we ask for two feedback calls and a reference.
What Xellux is not for agencies.
- No bookkeeping and no DATEV export; invoices are available as PDF and e-invoice to pass on.
- No phone system and no WhatsApp Business.
- Finance works with your own Stripe account.
- Meet is built for calls in a small group, not webinars, and does not record.
Team: five people, one subscription.
Team costs €99 a month net with five people, each further one €10. A year costs ten months. On your own? Then Solo for €49 is enough.
Questions from agencies.
Xellux
You: What does Xellux cost for an agency?
Xellux: The Team plan costs €99 a month net and includes five people. Each further person costs €10 a month. A year costs ten months, and you pay your AI directly to your provider.
You: What is the difference between Solo and Team?
Xellux: Solo is for one person and has CRM, Meet, Finance, projects and files. Team has the same for five people, plus Flow for automations, SEO and Compliance.
You: How do more people join?
Xellux: You invite them. When the Team plan is full, you add the further person right at the invitation, for €10 a month.
You: Is there a pilot for agencies?
Xellux: Yes, for at most 10 agencies: the Team plan free for 3 months, then at the regular price. In return two feedback calls and a reference.
You: Can we bring our customer data?
Xellux: Contacts and companies come in by CSV import: upload the file, map the columns, look at the check, then write.
You: Where is our customers' data?
Xellux: On servers at Hetzner in Germany, with Cloudflare in front as a proxy. You get the DPA under Art. 28 GDPR by email to [email protected].