CRM for agencies and freelancers.
Xellux CRM · Pipeline
Example dataInquiry
€8,000
Hof Elbwiese
New shop
€4,800
Kanzlei Berger
Website
€3,200
First call
€2,600
Atelier Mira
Branding
€2,600
Quote
€3,880
Praxis Weiss
Booking
€1,400
Café Lindgrün
Quote AN-041
€2,480
Won
€5,900
Bäckerei Kranz
Relaunch
€5,900
What is Xellux CRM?
Xellux CRM is the customer system of Xellux, software for agencies, freelancers and small businesses. It connects contacts and companies, a pipeline for deals, a shared inbox and a list for the day. Everything hangs on one customer file: open a company and you see conversations, quotes, meetings and open invoices in one place.
It is made for teams who work from the first call to the paid invoice without jumping between five programs. The CRM is part of the Solo plan, together with Finance for quotes and e-invoices and Meet for video calls. Data sits on servers in Germany, and the AI runs on your own key without markup.
What an agency CRM has to do.
Contacts and companies
One table for all contacts, companies as a file of their own. Existing lists come in through an import in four steps: file, map fields, check, write.
Pipeline as a board
Deals move as cards through your stages, next to the revenue view. Open deals feed the expected payments of the coming weeks in Finance.
One inbox
Gmail, LinkedIn and Instagram land in one inbox. New replies show up as a card in your list for today.
What is due today
The Today list shows cards from real data: overdue invoice, won deal, new reply, meeting. Money comes before replies, replies before follow-ups.
Email sequences
Sequences send your follow-ups in steps. Whoever declines goes on the suppression list, and sending to that person is blocked from then on.
Reports with a source
Key figures, pipeline and channel mix, each with where the number comes from. No number without an origin.
From inquiry to signed quote.
1. The inquiry lands in the CRM
By email in the inbox, by import or by hand. Contact and company are created once and stay the file for everything after.
2. First call in the video room
Your customer books a meeting in your calendar through your booking page and joins the video room without a login. From the notes, Xellux proposes tasks you take into the CRM.
3. Quote with online signature
You write the quote in Finance and send a link. Your customer signs in the browser, on a phone too, without an account.
4. Acceptance, invoice, payment
When your customer accepts, Xellux creates the subscription and the first invoice. The invoice is available as an e-invoice, and dunning plans the reminders.
AI that knows your customers.
Every card in the Today list carries a draft the AI writes from the real history with that contact: the last emails, the open quote, the last meeting. You read, change and send. The list itself never writes on its own.
The AI runs on your own key with Anthropic, OpenAI, Google or another provider. You pay the list price there directly, Xellux adds 0%. Reading happens right away; anything that writes or sends waits for your okay as a proposal.
With every approval your Core learns how you work: your tone, your prices, when you take meetings. Every model you pick in Xellux gets this Core.
Servers in Germany, DPA on request.
- Servers in Germany
- App and databases run at Hetzner in Germany; Cloudflare sits in front as a proxy.
- DPA on request
- The data processing agreement under Art. 28 GDPR, including sub-processors, by email to [email protected].
- Opt-outs are respected
- Whoever unsubscribes or declines is on the suppression list. Sequences and drafts to that person can no longer be sent.
- No training
- Xellux trains no models on your data. Your AI provider's own terms apply to it.
Xellux CRM and Pipedrive by price.
| Tool | Plan | Price per month |
|---|---|---|
| PipedrivePremium | Premiumper person | €79.00 |
| Pipedrive alone, one person | €79.00 | |
| Xellux SoloCRM, plus Finance with e-invoicing, Meet, projects and files | €49 | |
Vendors' list prices on 14 Oct 2026, monthly billing, before tax. Pipedrive Premium is the plan Pipedrive itself marks as popular.
Features are not identical. Trademarks belong to their owners. The Xellux apps are in beta.
What Xellux CRM is not.
- No phone system: there are no calls or SIP, and none are planned.
- No WhatsApp Business, the integration is not decided yet.
- No mass newsletter tool: sequences are meant for personal follow-ups, not campaigns to thousands of addresses.
The CRM comes with Solo.
Solo costs €49 a month net for one person, with every app. Team costs €99 with five people, each further one €10. Start with account, calendar and inbox costs nothing.
Questions about the CRM.
Xellux
You: What does Xellux CRM cost?
Xellux: The CRM is part of the Solo plan for €49 a month net, together with Finance, Meet, projects and files. For a team there is Team for €99 with five people, each further one costs €10. You pay your AI directly to your provider, without markup.
You: Can I import my contacts?
Xellux: Yes. You upload a CSV file, map the columns to fields, see a check with everything that does not fit, and only then write. Companies and people land in their own files.
You: Where is my customer data?
Xellux: App and databases run at Hetzner in Germany; Cloudflare sits in front as a proxy. You get the DPA under Art. 28 GDPR by email to [email protected].
You: Do I need an AI subscription?
Xellux: No. You add your own key from a provider such as Anthropic, OpenAI or Google and pay the list price there. Xellux adds 0% and bills no credits.
You: Does the AI email my customers by itself?
Xellux: No. It reads on its own and proposes drafts. Anything that writes or sends waits for your okay.
You: Who is Xellux CRM for?
Xellux: For agencies, studios, freelancers and small businesses who want inquiries, quotes, meetings and invoices in one system. It is not built for large sales teams with telephony.