Software for freelancers: from first call to invoice.
One job in Xellux
Example data- Mon 09:12Inquiry from Café LindgrünCRM
- Mon 09:40Meeting via your booking pageCalendar
- Tue 10:30First call in the video roomMeet
- Tue 14:40Quote AN-041 signedFinance
- Fri 16:05RE-108 sent as e-invoiceFinance
- +12 daysRE-108 paidFinance
What is Xellux for freelancers?
For freelancers, Xellux is one subscription for the whole job chain: the inquiry lands in the CRM, the customer books a meeting on your booking page, you talk in the video room, they sign your quote online, and you send the invoice as an e-invoice. If the payment does not come, dunning has the reminder ready.
Instead of nine separate subscriptions with nine logins, you have one account and one customer file where everything comes together. The AI knows your history with each customer and writes drafts in your tone, but sends nothing without your okay.
One job from inquiry to payment.
1. Inquiry
The email lands in the inbox, contact and company become a file in the CRM. You bring in existing customers by CSV import.
2. Meeting
Your customer picks a free time on your booking page, without an account. The meeting lands in your Google calendar.
3. Call
You meet in the video room in the browser, the guest needs no login. From the transcript, Xellux proposes tasks.
4. Quote
You write the quote in Finance and send a link. Your customer signs in the browser, on a phone too.
5. Invoice
Acceptance creates the first invoice. As XRechnung or ZUGFeRD PDF under EN 16931, with a payment link.
6. Payment
If the money does not come, the draft for the payment reminder is ready. You read it and send it.
Nine subscriptions or one.
| Tool | Plan | Price per month |
|---|---|---|
| PipedrivePremium | Premium | €79.00 |
| BrevoStandard | Standard | €15.00 |
| Lexware OfficeL | L | €21.90 |
| DocusignStandard | Standard | €39.00 |
| CalendlyStandard | Standard | €10.72 |
| ZoomWorkplace Pro | Workplace Pro | €15.99 |
| Fireflies.aiBusiness | Business | €25.90 |
| TrelloStandard | Standard | €5.36 |
| NotionBusiness | Business | €23.50 |
| Nine subscriptions, one person | €236.37 | |
| Xellux SoloCRM, scheduling, video, quotes, signature, e-invoicing, projects, docs | €49 | |
Vendors' list prices on 14 Oct 2026, monthly billing, before tax, US dollars at the ECB reference rate of that day (€1 = $1.1195). Per job the cheapest of the tools we compare on the homepage, in the plan the vendor marks as popular or recommended.
Features are not identical. Trademarks belong to their owners. The Xellux apps are in beta.
What is in Solo.
CRM
Contacts, companies, pipeline, one inbox for Gmail, LinkedIn and Instagram and a list for the day.
Meet
Video rooms in the browser, guests without login, waiting room and notes from your transcript.
Finance
Quotes with online signature, invoices as e-invoices, dunning and a view of the next 13 weeks.
Projects and files
Projects, tasks and files for your jobs in one place.
Calendar and inbox
Already in the free Start plan, with a booking page and all your Google calendars.
AI with your own key
Claude, GPT, Gemini and other providers, at list price directly with the provider, 0% markup.
Your AI, your key, 0% markup.
Xellux sells no AI credits. You add your own key from a provider such as Anthropic, OpenAI or Google and pay exactly the list price there. Before each run you see roughly what it costs.
The AI reads what it needs on its own: the history with a customer, the open quote, your calendar. Anything that writes or sends, it puts in front of you as a proposal. With every approval your Core learns your tone, your prices and how you work.
Small business rule and e-invoicing.
Many freelancers in Germany use the small business rule under § 19 UStG. In Xellux you switch it on from a given date. Invoices before keep their tax, invoices after carry the right note, and Xellux shows your turnover against the limit.
Small businesses do not have to issue e-invoices, but since 1 January 2025 they must be able to receive them. You upload incoming XRechnung files and ZUGFeRD PDFs in Finance and see the check.
As of October 2026. This is an overview, not tax advice.
What Xellux does not do for you.
- No bookkeeping: Xellux writes and tracks invoices, it does not book them or file tax returns.
- No DATEV export for your tax advisor yet; planned, not built.
- Finance needs your own Stripe account for invoices and payments.
- Meet does not record or transcribe calls by itself.
Start for free, switch to Solo when the first job comes.
Start costs €0, with account, calendar, booking page, inbox and docs. Solo costs €49 a month net and opens CRM, Meet and Finance.
Questions from freelancers.
Xellux
You: What does Xellux cost for freelancers?
Xellux: Solo costs €49 a month net for one person, with CRM, Meet, Finance, projects and files. You pay your AI directly to your provider, Xellux adds nothing. A year costs ten months.
You: Can I start with the free plan?
Xellux: Yes. Start costs nothing and has account, calendar with booking page, inbox and docs. CRM, Meet and Finance come with Solo.
You: Does Xellux work with the German small business rule?
Xellux: Yes. You switch on § 19 UStG from a given date, Xellux puts the note on the invoices and shows your turnover against the limit. This is not tax advice.
You: Can my tax advisor work with Xellux?
Xellux: Invoices are available as PDF and as e-invoice to pass on. There is no DATEV export yet.
You: Do I need an AI subscription?
Xellux: No. You use your own key from providers such as Anthropic, OpenAI or Google, at list price. Xellux sells no credits.
You: Where is my data?
Xellux: On servers at Hetzner in Germany; Cloudflare sits in front as a proxy. You get the DPA under Art. 28 GDPR by email to [email protected].